Proton business cost decision
- Current suite names: Workspace Standard and Workspace Premium; Enterprise requires a tailored conversation.
- Documented Standard list price: Proton's 2026 launch post states $12.99/user/month on annual billing or $14.99/user/month on monthly billing.
- Quote before comparing: Live checkout, renewal, required add-ons, migration labor and overlap with your current provider.
- No universal savings claim: Replacing Google Workspace, 1Password or a VPN only saves money if your team can actually retire those subscriptions.
Last updated: September 24, 2026
Proton renamed its all-in-one business suite Proton Workspace in 2026. The official launch explanation says existing Business Suite customers receive Workspace Standard. Older articles that treat Business Suite as a separate current tier, or assume the old price includes every new capability, can mislead buyers. The live plan matrix is the place to confirm your selected plan at checkout.
Which plan is relevant?
| Plan | Main role | Budget treatment |
|---|---|---|
| Mail Essentials | Email and calendar-focused starting point | Check live US price and exact storage/features |
| Workspace Standard | Mail, Calendar, Drive, Docs, Sheets, Meet, VPN and Pass | Published 2026 launch price below; verify current checkout |
| Workspace Premium | Standard plus expanded storage and additional features such as Lumo and retention controls | Request current price and feature confirmation |
| Enterprise | Tailored needs and support | Request written scope and quote |
Proton's current plan page lists Standard and Premium as the suite plans. Its dynamically rendered price fields were not reliable in the source view used for this refresh, so this guide does not present a current Premium or Mail Essentials number. Confirm minimum seats, annual commitment, promotions and renewal in the purchase flow.
Workspace Standard price examples
Proton's Workspace launch post published $12.99 per user per month on annual billing and $14.99 on monthly billing. These are US list-price examples from that announcement, before tax. The current checkout may differ.
| Staff | Annual-plan monthly equivalent | 12-month total at published annual rate | Month-to-month monthly amount |
|---|---|---|---|
| 10 | $129.90 | $1,558.80 | $149.90 |
| 25 | $324.75 | $3,897.00 | $374.75 |
| 50 | $649.50 | $7,794.00 | $749.50 |
These examples assume every staff member needs a paid seat. They do not include tax, migration, support services, extra storage or overlapping subscriptions. Do not turn the difference between these figures and a Google or Microsoft list price into a claimed net saving.
The cost worksheet that matters
Use your actual invoices and write down:
- Current annual spend: Google Workspace or Microsoft 365, password manager, VPN, storage and any meeting or archiving products.
- Proton quote: Exact Workspace plan, seats, term, renewal, storage, domains and add-ons.
- Overlap period: Months when both systems must remain active during migration and validation.
- Migration work: Mail and calendar import, Google Drive export/upload, document conversion, shared-inbox redesign, device setup and staff training.
- Products you can really cancel: Only subtract a current tool after its replacement passes a representative workflow test.
The Google Workspace to Proton migration guide includes a phased cutover plan. The Proton Workspace review covers product fit. If you only need a password manager, compare Proton Pass plans against the suite entitlement before buying both.
When Workspace Standard is poor value
A low seat price cannot offset a broken workflow. If your company depends on complex Sheets models, shared inboxes, Google-specific automations or a large library of collaborative files, run a pilot and price the transition before committing. Keep Google or Microsoft for workloads that cannot move cleanly; a mixed environment may be the least disruptive option. Check whether your existing license already includes the security controls you wanted Proton to provide.
Verify the purchase
Compare current Proton Workspace plans and record a written quote for your real seat count. This is an official vendor link; no affiliate commission is assumed for this destination. The examples above come from Proton's 2026 announcement, not a guaranteed checkout price.
Sources checked September 24, 2026: Proton Workspace launch and published prices, current business plan matrix, and Proton business plan explanations. This is documented research, not hands-on testing or a verified savings study.